March 10, 2010

Communication is the Key to a Successful Event

No matter how much planning you do in your head... or even on paper, your wedding or special event will not be successful if you do not clearly communicate your plans and expectations with the key players (planner/coordinator, photographer, venue manager, caterer, entertainment, decorator, etc.) As with any relationship, you can't expect anyone to be able to read your mind, no matter how vast their experience or how long you have been working together.

So... if you prefer a certain type of music, don't tell your DJ that you like "everything". That is too generic. If you hate Top 40 but love polka, then say so. Chances are, he would have never guessed it.

If you are planning a wedding and decide you only need a day-of coordinator, then it is extremely necessary to give this person all of the details about how you envision your day.

- If you have a special surprise planned for your groom, then you have to tell the coordinator so he/she can make sure it goes off without a hitch. The coordinator will have to tell the photographer, videographer, and DJ (at minimum) about the surprise so they are all in the right place at the right time.

- If you want photos of family and friends that you have not seen in years, then it is important to point these people out to the photographer in advance so he/she will be on the look out for the perfect shots of them.

These are just a few examples, but I think you get what I am saying. Even the most perfect plan can not be executed if you keep it to yourself. Communicate your wants, needs, and desires to all who need to know how to create the event of your dreams.